Graduate Opportunities

What are the grounds for processing?

Under data protection law, there are various grounds on which we can rely when processing your personal data. In some contexts more than one ground applies. We have summarised certain grounds as Legal obligation and Legitimate Interests and outline what those terms mean below.

•   Contract

Ground for processing  –  Processing necessary for performance of a contract with you or to take steps at your request to enter a contract

Explanation  –  This covers carrying out our contractual duties and exercising our contractual rights.

•  Legal obligation

Ground for processing  –  Processing necessary to comply with our legal obligations Explanation  –  Ensuring we perform our legal and regulatory obligations. For example, providing a safe place of work and avoiding unlawful discrimination and ensuring that work permits for non-EU candidates comply with local UK legislation.

•  Legitimate Interests

Ground for processing  –   Processing necessary for our or a third party’s legitimate interests

Explanation  –  We or a third party have legitimate interests in carrying on, managing and administering our respective businesses effectively and properly and in connection with those interests processing your data. Your data will not be processed on this basis if our or a third party’s interests are overridden by your own interests, rights and freedoms.

Processing sensitive personal data

If we process sensitive personal data about you, as well as ensuring that one of the grounds for processing mentioned above applies, we will make sure that one or more of the grounds for processing sensitive personal data applies (see below), including that the processing is for equality and diversity purposes to the extent permitted by law.

In outline, these include:

• Processing being necessary for the purposes of your or our obligations and rights in relation to employment in so far as it is authorised by law or collective agreement;
• Processing relating to data about you that you have made public (e.g. if you tell colleagues that you are ill);
• Processing being necessary for the purpose of establishing, making or defending legal claims;
• Processing being necessary for provision of health care or treatment and other related benefits, medical diagnosis, and assessment of your working capacity;
• Processing for equality and diversity purposes to the extent permitted by law.

Further information on the data we process and our purposes

Examples of the data and the grounds on which we process data are in the table below. The examples in the table cannot, of course, be exhaustive.

• Recruitment 

Examples of personal data that may be processed  – Information concerning your application and our assessment of it, your references, any checks we may make to verify information provided or background checks and any information connected with your right to work in the UK. If relevant, we may also process information concerning your health, any disability and in connection with any adjustments to working arrangement. We will also process, CVs, sound recordings (work phone lines are recorded), References, details of your work history, NI/social security numbers etc.

Grounds for processing  – Contract, Legal obligation, Legitimate interests

• Contacting  you or others on your behalf 

Examples of personal data that may be processed  – Your address and phone number, emergency contact information and information on your next of kin

Grounds for processing – Contract, Legitimate interests

•  Security 

Examples of personal data that may be processed  – CCTV images, building access control data

Grounds for processing  – Legitimate interests

• Monitoring of diversity and equal opportunities 

Examples of personal data that may be processed  – Information on your nationality, racial   and ethnic origin, gender, sexual orientation, religion, disability and age

Grounds for processing  – Legal obligation, Legitimate interests

Who gets to see your data? 

Your personal data may be disclosed to managers, HR, third party screening and recruitment platforms and administrators for employment, administrative and management purposes as mentioned in this document. We may also disclose this to other members of our group.

Access to your personal data and other rights

We try to be as open as we reasonably can about personal data that we process. If you would like specific information, just ask us.

You also have a legal right to make a “subject access request”. If you exercise this right and we hold personal data about you, we are required to provide you with information, including a description of the personal data, and an explanation of why we are processing it.

If you make a subject access request and there is any question about who you are, we may require you to provide information from which we can satisfy ourselves as to your identity.

As well as your subject access right, you may have a legal right to have your personal data rectified or erased, to object to its processing or to have its processing restricted.

We generally do not require consent, but in the case where we have specifically requested it as a ground for processing, you may withdraw consent at any time – though if you do so that will not affect the lawfulness of what we have done before you withdraw consent.

Complaints 

If you have complaints relating to our processing of your personal data, you should raise these with HR in the first instance. You may also raise complaints with the Information Commissioner who is the statutory regulator. For contact and other details ask HR or see: https://ico.org.uk/ICO.

Scope

This notice does not form part of any contractual relationship between the Company and a job applicant. This notice can be changed at any time.