Scope of privacy notice<\/strong><\/p>\r\n This Recruitment Privacy Notice explains the type of information we process, why we are processing it and how that processing may affect you.\u00a0<\/p>\r\n What do we mean by \u201cpersonal data\u201d and \u201cprocessing\u201d?<\/p>\r\n \u201cPersonal data\u201d is information relating to you (or from which you may be identified) which is processed by automatic means or which is (or is intended to be) part of a structured manual filing system. It includes not only facts about you, but also intentions and opinions about you.\u00a0<\/p>\r\n \u201cProcessing\u201d means doing anything with the data. For example, it includes collecting it, holding it, disclosing it and deleting it.\u00a0<\/p>\r\n Personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, health, sexual orientation, sex life, trade union membership and genetic and biometric data are subject to special protection and considered by privacy law applicable to the Maven group to be \u201csensitive personal data\u201d.\u00a0<\/p>\r\n Your personal data\u00a0<\/strong><\/p>\r\n We process your data for the purposes of our recruitment practices. Some of the personal data that we process about you comes from you. For example, you tell us your contact details. Other personal data about you is generated from references and third party companies such as recruitment agencies. Your personal data will be seen internally by managers, administrators and HR.\u00a0<\/p>\r\n How long do we keep your personal data?<\/p>\r\n If you are successful in your application your data will be kept on your personnel file. If you are unsuccessful, your data will normally be destroyed twenty-four months after you have been informed that you were unsuccessful. Irrelevant data such as CCTV images may be deleted after a short period in line with our building management\u2019s policy (where applicable).<\/p>\r\n Transfers of personal data outside the European Economic Area (\u2018EEA\u2019)<\/p>\r\n We may transfer your personal data within and outside the EEA to members of our group and other processors who provide us services in connection with the recruitment process. This may involve service providers\u00a0 <\/span>and members of the Maven group situated in the UK, the Netherlands, the USA,\u00a0 <\/span>Hong Kong, Singapore and Australia. Where necessary such transfers are covered by an intra-group transfer agreement.<\/p>\r\n Contact details\u00a0<\/strong><\/p>\r\n In processing your personal data, we act as a data controller. Our contact details are as follows:<\/p>\r\n Dataprivacy@mavensecurities.com<\/a><\/p>\r\n LEGAL GROUNDS FOR PROCESSING PERSONAL DATA<\/span><\/p>\r\n What are the grounds for processing?<\/p>\r\n Under data protection law, there are various grounds on which we can rely when processing your personal data. In some contexts more than one ground applies. We have summarised certain grounds such as Legal obligation, Legitimate Interests, Contract and Consent, and outline what those terms mean below.\u00a0<\/p>\r\n Ground for processing\u00a0\u00a0\u2013 \u00a0Processing necessary for performance of a contract with you or to take steps at your request to enter a contract\u00a0<\/p>\r\n Explanation\u00a0\u00a0\u2013 \u00a0This covers carrying out our contractual duties and exercising our contractual rights. \u00a0<\/p>\r\n Ground for processing\u00a0\u00a0\u2013 \u00a0Processing necessary to comply with our legal obligations\u00a0Explanation\u00a0\u00a0\u2013 \u00a0Ensuring we perform our legal and regulatory obligations. For example, providing a safe place of work and avoiding unlawful discrimination and ensuring that work permits for non-EU candidates comply with local UK legislation. \u00a0<\/p>\r\n Ground for processing\u00a0\u00a0\u2013 \u00a0\u00a0Processing necessary for our or a third party\u2019s legitimate interests\u00a0<\/p>\r\n Explanation\u00a0\u00a0\u2013 \u00a0We or a third party have legitimate interests in carrying on, managing and administering our respective businesses effectively and properly and in connection with those interests processing your data. Your data will not be processed on this basis if our or a third party\u2019s interests are overridden by your own interests, rights and freedoms. \u00a0<\/p>\r\n Ground for processing\u00a0\u00a0\u2013 \u00a0\u00a0You have consented to us and\/or a third party processing your data.\u00a0<\/p>\r\n Explanation\u00a0\u00a0\u2013 \u00a0We may rely on consent where you have consented to us or a third party processing your data. For example, you may be asked whether you consent to us collecting personal information as part of your job application in order to help us ensure we are able to facilitate appropriate support and adjustments to individuals\u00a0 <\/span>with a disability, or you may be asked whether you consent to the collection of anonymised demographic information for equality and diversity purposes. If you do give your consent to the processing of your personal data, you may subsequently withdraw your consent at any time, and are also able to access and seek correction to that data – please see the section entitled \u2018Access to your data and other rights<\/i><\/span>\u2019 below for full details on how to do so. You can contact us with any such requests by emailing dataprivacy@mavensecurities.com<\/span><\/a>.<\/p>\r\n Processing sensitive personal data<\/b><\/p>\r\n If we process sensitive personal data about you, as well as ensuring that one of the grounds for processing mentioned above applies, we will make sure that one or more of the grounds for processing sensitive personal data applies (see below), including that the processing is for equality and diversity purposes to the extent permitted by law.<\/p>\r\n In outline, these include:\u00a0<\/p>\r\n Further information on the data we process and our purposes<\/p>\r\n Examples of the data and the grounds on which we process data are in the table below. The examples in the table cannot, of course, be exhaustive.\u00a0<\/p>\r\n Examples of personal data that may be processed\u00a0\u00a0\u2013 Information concerning your application and our assessment of it, your references, any checks we may make to verify information provided or background checks and any information connected with your right to work in the UK. If relevant, we may also process information concerning your health, any disability and in connection with any adjustments to working arrangement. We will also process, CVs, sound recordings (work phone lines are recorded), References, details of your work history, NI\/social security numbers etc.\u00a0<\/p>\r\n Grounds for processing\u00a0\u00a0\u2013 Contract, Legal obligation, Legitimate interests<\/p>\r\n Examples of personal data that may be processed\u00a0\u00a0\u2013 Your address and phone number, emergency contact information and information on your next of kin\u00a0<\/p>\r\n Grounds for processing\u00a0\u2013\u00a0Contract, Legitimate interests<\/p>\r\n Examples of personal data that may be processed\u00a0\u00a0\u2013 CCTV images, building access control data\u00a0<\/p>\r\n Grounds for processing\u00a0\u00a0\u2013 Legitimate interests<\/p>\r\n Examples of personal data that may be processed\u00a0\u00a0\u2013 Information on your nationality, racial and ethnic origin, gender, sexual orientation, religion, disability and age.<\/p>\r\n Grounds for processing\u00a0\u00a0\u2013\u00a0Legal obligation, Legitimate interests, Consent.<\/p>\r\n Who gets to see your data?\u00a0<\/b><\/p>\r\n Your personal data may be disclosed to managers, HR, third party screening and recruitment platforms and administrators for employment, administrative and management purposes as mentioned in this document. We may also disclose this to other members of our group.<\/p>\r\n Access to your personal data and other rights<\/b><\/p>\r\n We try to be as open as we reasonably can about personal data that we process. If you would like specific information, just ask us.<\/p>\r\n You also have a legal right to make a \u201csubject access request\u201d. If you exercise this right and we hold personal data about you, we are required to provide you with information, including a description of the personal data, and an explanation of why we are processing it.<\/p>\r\n If you make a subject access request and there is any question about who you are, we may require you to provide information from which we can satisfy ourselves as to your identity.\u00a0<\/p>\r\n As well as your subject access right, you may have a legal right to have your personal data rectified or erased, to object to its processing or to have its processing restricted.\u00a0<\/p>\r\n We generally do not require consent, but in the case where we have specifically requested it as a ground for processing, you may withdraw consent at any time \u2013 though if you do so that will not affect the lawfulness of what we have done before you withdraw consent.<\/p>\r\n Complaints<\/b>\u00a0<\/p>\r\n If you have complaints relating to our processing of your personal data, you should raise these with HR in the first instance, as well as with Maven\u2019s data privacy team by emailing dataprivacy@mavensecurities.com<\/span><\/a>. You may also raise complaints with the relevant statutory regulator.<\/p>\r\n Statutory Regulators<\/b><\/p>\r\n The statutory regulators that enforce and oversee data privacy regulations in the regions in which the Maven group operates are as follows:<\/p>\r\n UK: Information Commissioner\u2019s Office – For contact and other details see: https:\/\/ico.org.uk\/ICO<\/span><\/a><\/p>\r\n Netherlands: Dutch Data Protection Authority \u2013 For contact and other details see: https:\/\/autoriteitpersoonsgegevens.nl\/en<\/span><\/a><\/p>\r\n Hong Kong: Office of the Privacy Commissioner for Personal Data \u2013 For contact and other details see: https:\/\/www.pcpd.org.hk\/<\/span><\/a><\/p>\r\n Singapore: Personal Data Protection Commission \u2013 For contact and other details see: https:\/\/www.pdpc.gov.sg\/<\/span><\/a><\/p>\r\n\r\n
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